Teaching and Learning

In the Academic System of UPN "Veteran" Jawa Timur, if a lecturer fails to submit student grades within the specified deadline as outlined in the academic calendar, the system will automatically assign a B grade to the affected students. This policy, as explained on page forty-five of the Self Assessment Report (SAR), is implemented to safeguard students' academic rights and ensure they are not disadvantaged due to delays on the lecturer's side. The B grade serves as a fair compromise, representing a reasonably good level of academic performance. This mechanism is aligned with Rector’s Regulation Number 9 of 2020 on Academic Regulations, particularly Article 28 regarding the assessment of learning outcomes, which upholds the principles of transparency, fairness, and accountability. Thus, while lecturers are expected to submit grades on time, the university ensures that administrative delays do not negatively impact students’ academic records.

In the Academic System of University, if a lecturer fails to submit student grades within the specified deadline as outlined in the academic calendar, the system will automatically assign a B grade to the affected students. This policy, as explained on page forty-five of the Self Assessment Report (SAR), is implemented to safeguard students' academic rights and ensure they are not disadvantaged due to delays on the lecturer's side. The B grade serves as a fair compromise, representing a reasonably good level of academic performance. This mechanism is aligned with Rector’s Regulation Number 9 of 2020 on Academic Regulations, particularly Article 28 regarding the assessment of learning outcomes, which upholds the principles of transparency, fairness, and accountability. Thus, while lecturers are expected to submit grades on time, the university ensures that administrative delays do not negatively impact students’ academic records.

The Faculty of Computer Science at UPN “Veteran” Jawa Timur implements resit policies for students in accordance with academic regulations outlined in Rector’s Regulation Number Nine of Two Thousand Twenty on Undergraduate Academic Regulations. Article Twenty-Seven states that students who are unable to attend final exams due to unforeseen circumstances, illness, or disability have the right to apply for a make-up exam, provided they submit valid supporting documents. The course instructor is authorized to approve the request and arrange a suitable resit schedule. In this regard, the faculty ensures that all students have an equal opportunity to complete their academic evaluations.

However, if a student fails to request or complete the resit within the stipulated timeframe (i.e., before the start of the next semester’s registration period), the temporary “I” (Incomplete) grade will automatically be converted into an “E”, which will negatively impact the student’s GPA and academic progress. This policy is aligned with Ministry of Education Regulation Number Three of Two Thousand Twenty on National Higher Education Standards, which emphasizes the need for fair and transparent learning assessments. Therefore, the resit policy is designed to uphold academic fairness while ensuring administrative discipline and the continuity of students’ academic journeys.

The Merdeka Belajar Kampus Merdeka (MBKM) program is a policy initiated by Indonesia’s Ministry of Education, Culture, Research, and Technology to provide flexibility in higher education. It allows students to engage in various experiential learning activities such as internships, community service, student exchanges, entrepreneurship, and research outside of their home campuses, both domestically and internationally. While MBKM is strongly encouraged by the government, its implementation may vary, with some universities making certain activities mandatory and others offering them as optional. The program offers multiple benefits, including hands-on industry experience, enhancement of technical and soft skills, expanded professional networks, and improved critical thinking and problem-solving abilities. Students gain exposure to multidisciplinary learning, can accelerate graduation through credit conversion, and develop global competence through international opportunities. MBKM also fosters an entrepreneurial mindset and encourages social contribution by involving students directly in community development projects. Overall, MBKM helps produce graduates who are academically strong, globally competitive, and ready to contribute meaningfully to society and the workforce

The Faculty promotes state defence (Bela Negara) as a unique institutional identity embedded in the curriculum, student activities, and academic programs. Core values such as patriotism, discipline, social responsibility, and leadership are taught through compulsory courses like Pancasila Education and State Defence (two credits), as well as community service, defence-themed fieldwork, and social innovation projects. Lecturers play an active role in character building through teaching and research. This implementation follows national policy (Presidential Decree Number One Hundred Twenty-Two of Two Thousand Fourteen) and the UPNVJT Rector's Regulation on the Bela Negara Roadmap. The faculty also uses the SIOBEL platform to assess students’ character. Through this approach, the curriculum produces graduates who are not only academically strong but also resilient, ethical, and nationally minded.

Converting credits from the Indonesian credit system (SKS - Sistem Kredit Semester) to the European Credit Transfer and Accumulation System (ECTS) can be done through an approximate conversion method, as there is no universal formula. However, both systems are designed to quantify student workload, so comparisons can be made based on the hours of work required for each credit.

General Overview of Both Systems:

• Indonesian SKS: Typically, 1 SKS equals about 3 hours of student work per week (including class time, self-study, and assignments) over a 16-week semester.
• ECTS: 1 ECTS credit represents approximately 25 to 30 hours of total student workload.

Approximate Conversion Formula:

1 SKS (Indonesian credit) is generally considered equivalent to 1.6 - 1.8 ECTS credits. This is based on the following:

• In Indonesia, 1 SKS represents approximately 48 hours of total workload per semester (3 hours per week x 16 weeks).
• In the ECTS system, 1 credit represents 25–30 hours of total workload.

So, using this ratio:

• 1 SKS ≈ 1.6 to 1.8 ECTS credits.

Example Conversion:

• 6 SKS in Indonesia could be converted to 9.6 to 10.8 ECTS credits.
• 3 SKS would be equivalent to 4.8 to 5.4 ECTS credits.

Conversion Process for Institutions:

To officially convert credits:

1. Consult the Host University: Universities often have their own conversion guidelines when transferring credits. It's essential to check with both the Indonesian and European institutions involved.
2. Consider the Learning Outcomes: Sometimes, the focus is not only on the hours worked but also on whether the learning outcomes from a course match between the two systems.
3. Use an Agreement (MoU): In international student exchange programs, Memorandums of Understanding (MoUs) often specify the exact credit conversion and recognition mechanisms between institutions.

Additional Steps:

• Transcript Review: When transferring credits, institutions typically evaluate course syllabi, content, and workload to ensure that the credits align with their standards.
• Learning Agreement: For students participating in exchange programs (e.g., Erasmus+), a Learning Agreement may be used to outline how credits will be transferred between the home and host universities.

By following these steps and consulting with both institutions, you can ensure an accurate and smooth conversion of credits from SKS to ECTS